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7 Simple Things to do to Organize Your Workspace

Organize Your Home Office

Organizing a home office – assuming you even have the space – takes time. Maybe you’re overwhelmed with a pile of paperwork that, at the bottom, dates to 1996.

You possibly have some of the supplies purchased to get organized, but you don’t know where to start.

So you shut the door, take your laptop, and sit in your clean dining room to get your work done. Sound familiar?

home office, organizing, home organizing, getting organized, paperwork, filing, office supplies, midlife, midlife women

Here are 7 simple tips to get you started on your way to a more organized workspace.

1. The first rule of paper is touch it no more than three times. Once when it comes in, once when you act on it, and once when you file or discard.

TIP:  When you get your mail each day, stand by a trash can and toss out ALL junk mail before you put the stack down.

You will need 3 files – TO DO; TO READ; TO FILE
Ultimately all paper will end up in one of two places – the TO FILE folder or the trash can.

2. Create a filing system for your paperwork.

Whether you have a spacious office with plenty of cabinets and drawers or use a kitchen counter for your paperwork management, the same basic plan works.

If you are using a portable filing system, I recommend investing in a sturdy product – I’ve learned through trial and error that the cheaper ones fall apart too easily.

For large filing needs, the Vertiflex Smartworx is a good option. If you need less filing space, check out the Safco Onyx Mesh Cart. For table top filing systems, this Design Ideas product works well.

TIP: Buy labels to print on for your files – I use Avery labels #8160. Keep an extra sheet in your desk/nearby to print up labels for new files as needed.

3. Organize your drawers.

This sounds simple, but it’s essential. You need to know what you have so you don’t go out and buy it again.

Go through your supplies (pens, pencils, markers, tape, scissors, etc, etc)  and see what’s there, what you need, and what you can give away. No one needs a dozen boxes of staples or 3 dozen dried up highlighters (and they’re in there, you know they are).

By clearing out clutter you are giving yourself room to breathe and start fresh. Get some drawer organizers for your desk – or if you don’t have a desk, you can use a shoebox, a plastic box, anything you like to keep your supplies together.

TIP: Though it may seem like a good idea at the time, buying office supplies in bulk – unless you’re running an actual office – is a waste of time and money. Big box stores seduce us into thinking we need those 4 dozen mechanical pencils – but do we really?

4. Keep it clean.

Dust, fingerprints, crumbs, coffee spills – all of these can make a home office feel dreary and dirty. I adore my air duster and use it all the time.

I also clean my computer screens frequently – it’s amazing how dirty they get. Empty the trash, vacuum, get out the Windex and clean up. You’ll feel so much better!

TIP: Have a coaster on your desk to catch the moisture from bottles, cups, etc.

5. Get a bulletin board.

Think of your bulletin board as your live-action Pinterest account. Some people use bulletin boards for inspiration – I use mine to post mementos, photos, pretty bows from gifts I’ve received, and all of my blogging conference badges. I stare at it when I’m thinking about what to write.

Others use a bulletin board to plan their days, keep track of things to do – it’s more utilitarian. I assure you that once it’s up, you’ll find a way to put it to good use.

6. Use large binders for keeping historical papers in order.

Each of my kids has a large binder that holds significant documents – report cards, awards, etc – along with a school photo for each grade. If you have lots of papers that are sentimental or important, this is a great way to keep them clean and easily found when needed.

Use clear page protectors and simply slip the papers in as they come into your house.

TIP: Large binders and page protectors are also a great way to store warranties and instruction manuals

7. Buy a label maker.

You’ll use it all the time! I slap labels on those binders for my kids, on photo storage boxes, in the garage on large bins…and on and on.

For a printable list of the supplies you’ll need, click here.

Sharon Greenthal

Sharon's blog, <a href="http://www.emptyhousefullmind.com">Empty House Full Mind</a>, focuses on observations of the world from the midlife empty nest. Sharon is the Young Adults Expert on <a href="http://youngadults.about.com/">About.com</a>. Sharon writes for the <a href="http://www.huffingtonpost.com/sharon-greenthal/">Huffington Post</a> and <a href="http://purpleclover.com">Purple Clover</a>. Sharon is the mother of two grown children - a daughter, 26 and a son, 24. She lives in Long Beach, CA with her husband and their perfect dog, Lambeau. Instagram: sharongreenthal

Linda

Wednesday 6th of April 2016

My response to give the kids a notebook for their papers...DUH! Why didn;t I think of that before??? What a great idea! I spend a lot of time moving my HS girls' papers around. I am making their notebooks today!! On another note, why oh why is there so much mail from so many places I have never heard off! Takes me about 15 -25 minutes each day to deal with the mail. Thanks for these helps. have a good day, Linda

julie

Friday 7th of August 2015

sharing this great article with my newsletter readers!

Carol Graham

Saturday 8th of August 2015

If I wasn't organized to the max, I'd never make it but one of the things I don't have is have a bulletin board -- Thanks for the tip.

Sharon Greenthal

Friday 7th of August 2015

Thank you!

Maryann

Thursday 12th of March 2015

I cannot tell you how much that big binder idea has helped me organize my life! Thanks so much Sharon! You're making working from home a much easier experience for me and your readers! Keep the tips comin'! :)

Sharon Greenthal

Thursday 12th of March 2015

Thanks so much - so glad I could help!

Mindy Mitchell

Monday 1st of December 2014

Great tips! I always advise my clients to "start where you are" and not over think things. It may also help to work with a friend, at least initially, to get you moving in a productive direction. In the world of Professional Organizing this is called "body doubling" and is a huge help to those who have difficulty staying focused on the task at hand. The cold winter months are perfect for getting our inside spaces organized. Thanks for the reminder!

Laurie WJN

Sunday 30th of November 2014

Great ideas! Looks like I have some work to do :)

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